FSD1 Web publishing Guidelines

The purpose of Florence School District One web sites is to provide information via the World Wide Web about our District’s mission, curriculum, instruction, and school-authorized activities. The district web address is http://www.fsd1.org. All information posted to the district web site must comply with Florence School District One policies and with the district Acceptable Use Policy.

Staff or students wishing to post web sites on the district Web Server must comply with the following guidelines. Failure to do so will result in loss of authoring privileges and/or disciplinary measures.

Each school principal is responsible for choosing the school’s web page team and for determining how the school will file signed permission forms for Internet publication. Each school’s principal or designee will serve as the contact person for information about the web site, assistance with developing and loading web pages, and help with installing web page software. It is the responsibility of the school web team to submit the school pages, to check them for accuracy, and to keep the web site up-to-date. The principal or his designee must approve of the school’s web pages before they can be posted to the district web site. School web pages can be created with a variety of tools, such as FrontPage, Microsoft Word, Publisher, etc.

Web Page Guidelines

·      Educational Value - All published material must have educational value and/or support the district guidelines, goals and policies.

·      Publishing Agreement - Only materials authorized by the principal or his/her designee will be published on District Internet/Intranet servers.

·      Privacy - No student’s personal information (class schedule, home address, phone number, e-mail address, etc.) appears on any school related page. (See more info under Student Information)

·      Copyright Laws – All copyright laws should be adhered to. If you have questions, contact the principal, the web team, the media specialist, or the director of technology.

·      Web Publishing Guidelines – The director of technology or designee should regularly visit school and teacher web sites to monitor appropriateness, quality and educational value. The director of technology or designee reserves the right to audit and/or adjust materials and/or activity on any internet server published content sponsored by FSD1.

·      Active Links – If the site/page contains links to sites outside of FSD1 ALL links should be checked regularly to insure appropriateness of content. The World Wide Web is ever changing and ALL links should be checked on a regular basis.  All links from school and district web pages should be sites that are educational, curriculum-related, and appropriate for young people. Web page links must not be to sites that contain obscene or inappropriate subject matter or sites whose primary purpose is commercial or political advertising or which point directly or indirectly to objectionable material. The District reserves the right not to load web pages or to remove pages determined contrary to District policies

·      Student Information - Student’s names, pictures, and original work may be on the school web sites under the following conditions:

o       A permission form is signed by the student AND his/her parent or guardian AND is on file in a designated location in each school.

o       Students are identified according to the permission allowed by the parent or guardian on the Parental Authorization Form.

o       No student’s personal information (class schedule, home address, phone number, e-mail address, etc.) appears on any school related page.

o       Students’ original work may be published with according to the permission allowed by the parent or guardian on the Parental Authorization Form. For each work published, the student must sign a statement certifying its originality and that statement must be kept on file in the school.

o       Formal group pictures of school-sponsored teams, classrooms or school organizations may be posted on a school web page if no students’ names accompany the picture as long as a signed parental permission form is on file. Informal group pictures are not allowed without a signed permission form.

o       Rosters of school-sponsored teams or school organizations that list the students’ complete names may be posted on the school web page without signed parental permission if no students’ pictures are posted with the roster and no identifying information accompanies the picture (jersey number, position, office, etc.).

o       Photographs may be published without an identifying name as long as a permission form has been signed by both the student and the parent/guardian.

o       Student work may be published with a first name only as long as a permission form has been signed by both the student and the parent/guardian.

o       Student full names may be published (without photographs) for school/district awards and recognitions for school or district-sponsored activities, academics, and athletics as long as permission form has been signed by both the student and the parent/guardian.

·      Content Guidelines – The content of employee web pages must directly relate to the employee’s job assignment. No personal information may appear on the page.

o       Content related to instruction and/or school or district sponsored activities: must be appropriate for the intended audience.

o       Staff biographical info must be brief and limited to information parents need to know, and not include links to personal web sites or to businesses, organizations, or other affiliations not directly associated with FSD1. Professional background, degrees, etc may be included. One or two images may be published provided they are professional and tasteful.

o       All staff webpages MUST be hosted on the district servers. Staff cannot create webpages using outside web hosting resources.

o       Staff must verify ALL links included in their web sites for developmental appropriateness and relevance to curriculum. If you are including links outside of Florence School District One, the following disclaimer MUST be added:

DISCLAIMER: You are about to leave School Name web site. We are not responsible for content beyond this page. We try to monitor the sites listed often, but the Internet changes daily. If you find a site that no longer works or is inappropriate, please contact webmaster’s email address.

o       Content should be free of spelling and grammatical errors.

o       Information should be accurate and current.

o       The home page should include the date of the last update to the web site and an email link to the person responsible for this site.

o       Links that must be included on the staff member’s home page are to the school’s home page and the email address of the staff member responsible for the web page.

o       Copyright Notice – The home page shall contain a copyright notice which reserves the publisher's right.

Legal guidelines

• Copyright laws
  • Staff must comply with US copyright laws.
  • All content and graphics that are used in compliance with copyright laws must be properly credited on the web page.
    • Content and graphics used must be with permission and must include a notice at the bottom of the web page crediting the original producer and noting how and when permission was granted. This should include the URL web address of the original source.
    • If free sites require a link to the web site, staff must include the link.
    • The failure of a web site to display a copyright notice should not be interpreted as permission to copy content and/or graphics free. Written permission form the original producer must be granted.
    • Quotes, references and sources should be cited.
    • Teachers should make every effort to verify that student work has not been plagiarized.

Copyright of Student / Staff Work

All pages must contain copyright information.  One of the following two sample statements may be used:

Copyright Notice:  No portion of this page may be copied without permission of the web page author.  Contact __________________(include email address, as well as, name and school phone number).

Copyright Notice:  This material may be freely copied.

ALL student work posted on the Internet must be accompanied by the following statement:

Copyright Notice:  This student work is copyrighted and permission will not be granted for use.